When you incorporate in Quebec, you form a Quebec company. A minute book is mandatory for all Quebec corporations. If you choose to name your company in Quebec your company name protection is only in Quebec. If you want to protect your name across the country a Federal company with Quebec head office may be better suited to your needs. Government fees are NON-TAXABLE.
Valid photo identification is required for all Québec incorporations (passport or driver’s license). This is a government requirement since March 31 2023. An email will be provided in the application process for you to send us this file.
HELPFUL INFORMATION:
There is no requirement for directors to be Canadian residents
SAME-DAY numbered company before 3 p.m.- RUSH same day until 4p.m.
Named company 1-2 business days – depends on government timelines
Electronic Charter & Articles included with every purchase
Current processing times for TPS/TVQ registrations are 7-14 business days/ RUSH 24-48 hrs
Digital Minute books only for companies with a maximum of 6 directors and/or 6 shareholders.
Traditional minute books are shipped normally within 5-7 days after incorporation
In the event of a file requiring resubmission there may be a $100 resubmission fee.
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Incorporating in Quebec Guidelines
Incorporate a named or numbered company in Quebec
Designate a Head Office in Quebec
Choose Company Directors and Officers
Selection of Shareholders
Company Information for Registration with the Government
Company’s Structure, Restrictions & Business Activites
Guidelines – Incorporating in Quebec
Decide if you wish to incorporate a named or numbered company in Quebec
The company name must be French or can be French and have an English name also that is a direct translation of the French name.
The legal ending for the company name must be ‘compagnie’, ‘corporation’, ‘Inc’ or ‘ltee’.
When selecting your company name, please bear in mind that the more distinctive the name, the more likely it is to be accepted.
If your chosen name contains common or popular words, or is the same or confusingly similar to another company in the province, then it may be rejected.
If you choose to incorporate a numbered company, then the number will be automatically selected for you by the government.
The process of incorporation for numbered companies is quicker than that for named companies since there is no name search required.
When your Quebec numbered company is incorporated, a trade name can also be registered and you can carry out your business under that trade name. However, for all legal and government paperwork, the numbered company will be recognized by the number rather than the trade name.
Guidelines – Incorporating in Quebec
Designate a Head Office in Quebec
The company must designate a residential or commercial address as the Head Office.
This address cannot be a PO Box number.
If your company does not have such an address, then you must obtain a business address in Quebec or appoint a Registered Agent living in the province of Quebec.
Guidelines – Incorporating in Quebec
Choose your company Directors and Officers
There must be at least 1 director selected and he/she must be over 18 years of age.
Directors can only be individuals.
You must provide the details of each Director’s address,
Please note that it is not mandatory that Directors of a company incorporated in Quebec be Canadian residents.
Directors can also be shareholders and officers of the same company.
The Officers consist of a company’s senior management. For example; President, Treasurer and Secretary.
Each company must appoint a President and a Secretary.
One person can be the President, Secretary, shareholder and Director of the company.
Officers need not be Canadian residents.
Guidelines – Incorporating in Quebec
Selection of Shareholders
Shareholders control the company since they own shares in the company.
You must choose to appoint between 1 and 50 shareholders.
Their full names and residential address details must be entered in the application form.
Guidelines – Incorporating in Quebec
Provide Company Information for Registration with the Government
Select the number of employees your company will have from the range given.
Define your business activities
Guidelines – Incorporating in Quebec
Determine your Company’s Capital Stock Structure, Restrictions on Stock Transfer & Limitations on Business Activities
All new businesses must determine the following at the point of incorporation:
Share structure
Restrictions on Stock Transfer
Limitations on Business Activities
This information must be presented in separate Schedules that are included with the incorporation documents sent to the government.
We allow you to upload your own schedules in plain text or .PDF formats.
Each Schedule must be identified and labeled with a heading at the top of each Schedule document. For example,, “Share Structure”, “Restrictions on Share Transfers” etc.
Alternatively, you can use standard schedules, which are available here.
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